| Salary Range | $44,902.00 - $49,998.00 |
| Location | Collin Higher Education Center - McKinney, TX 75069 US (Primary) |
| Education | Bachelor's Degree |
Essential Job Functions
Job Summary:
Responsible for the accurate and timely processing of all payrolls, including nine and twelve-month faculty, exempt and non-exempt, and part-time employees. Prepare, maintain, reconcile and audit related documents, spreadsheets and other records. Work collaboratively with other district personnel, including HR, Financial Aid, Administrative Assistants and Finance in obtaining accurate information to perform monthly payroll functions. Train and cross training individuals involved in payroll transactions.
Essential Functions:
Assist the Payroll Manager with all activities related to processing payroll. Review and process payroll changes (new hire, reclass, promotion, termination, benefit and deduction, contract, sub forms, leave without pay, etc.). Update rule and validation tables when necessary before the start of the payroll process including updating assignments, deductions and benefits, sub form, leaves, and position numbers. Responsible for testing and evaluating effects on payroll functions for Banner upgrades and modifications.
Process checks, direct deposits, voids and re-distributions. Maintain check and direct deposit log based on audit policy. Coordinates and recalculates proper pay for manual checks when correcting errors. Makes pay adjustments including communicating with bank to stop pay on checks issued in error, and reprocessing payroll.
Perform monthly reconciliation of payroll feeds to finance. Prepare payroll information (Re. net pay, payroll taxes, and retirement information) needed for monthly Board reports.
Perform complex research, analysis, data acquisition in the balancing of ERS, TRS, Child Support, etc. back to Banner. Reconciliation requires coordinating information with Human Resources, A/P and A/R and Finance.
Analyze, reconcile and balance payables to general ledger for state and federal taxes, TRAQS, ORP, TRS, IRS and student levies, TEX Net, and other payables. Prepare journal vouchers and direct cash receipts to update finance and reconcile liabilities and expense accounts. Review payroll entries, making corrections to finance as needed to payroll expenditures and encumbrances. Run corrections through payroll as re-distributions as considered necessary.
Maintain complete and accurate documentation of payroll records for audit purposes. Assist in preparing payroll schedules and supporting work papers for audit. Prepare footnotes for audit report related to payroll, benefits and deductions disclosure.
Responsible for the implementation, training, maintenance, and documentation of the web-entry system. Establishes proper workflow and oversight for processing of web-entry system.
Review, code (job code, assignment number, earning code, cost center, position number, hours, student to non-student, overtime, comp-time), and input (data entry) time sheets, leave forms, and substitute forms.
Reconciles automated output to source data within assigned time frame.
Audit and maintain faculty load for accuracy including evaluating flex entry, contracts, LWOP and Purple forms for appropriateness and accuracy. Communicate with Assistant to Deans or Administrative Assistants regarding budget and labor distribution changes.
Set up position numbers for new positions and level changes; maintain fiscal year-to-date roll position flag for terminated positions. Review and maintain the position control log.
Communicate problems to Human Resources to ensure accuracy of the position control log.
Maintain and update the Banner Payroll Procedure Manual. Create reports and processes on ARGOS report writer.
Prepare Quarterly 941 Tax Deposit and other related reports and year-end activities including the preparation, running and mailing of W-2's. Ensure Banner balances final copies sent to SSA.
Responsible for maintaining current with state and federal reporting requirements and training as needed.
Research errors and respond to employee inquiries regarding payroll questions.
Serve as the primary back-up for the Payroll Manager.
Assist in the development, publishing and implementing of the yearly payroll schedules and calendars.
Other duties as assigned
Performs all duties and maintains all standards in accordance with college policies, procedures and core values.
Knowledge, Skills and Abilities:
Ability to utilize computer technology to access data, maintain records, generate reports and communicate with others. A high degree of knowledge required in extracting payroll information from databases.
Performing calculations, reasonableness tests, creating and maintaining spreadsheets, and utilizing accounting techniques to maintain large amounts of complex payroll information are necessary. Requires demonstrated oral and written communication skills to deal effectively with individuals within and outside the organization.
updated 02/07/2013 nla
Education, Training and Experience RequirementsBachelor's Degree from a regionally accredited institution in business administration or a related field with minimum of nine hours in Accounting OR Associate's degree with Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP).
At least three years of progressive payroll processing experience for an organization with more than 1000 employees, including payables and tax reporting. Knowledge of Banner, reporting software and web-entry/time-keeping systems preferred.
updated 02/07/2013 nla
***This?is a Security Sensitive position. Therefore candidates will be subject to a criminal background check.***
Collin County Community College District is an equal opportunity employer and seeks applications from all qualified candidates regardless of race, color, sex, religion, age, national origin, disability or veteran status.
Source: http://www.higheredjobs.com/details.cfm?JobCode=175721278
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